Running an RTO or CRICOS college means managing countless moving parts—student records, finances, agent commissions, compliance, attendance, and communication. Most colleges end up relying on 3–5 different tools just to stay operational.
That’s where TEAMS changes everything.
Built specifically for Australian RTOs, TEAMS combines all your operational needs into one intuitive, cloud-based system—removing duplication, reducing admin, and giving your team clarity, control and confidence.
Everything You Need—In One Place
Here’s what TEAMS brings together:
Student & Applicant Management
- With the built-in CRM feature manage the complete student lifecycle from enquiry to enrolment through to graduation.
- Centralised data across admissions, academic history, course progress, and documentation.
- Pre-set workflows for CRICOS and domestic student pathways.
- Optimise team performance across your Sales and Marketing operations.
Finance & Invoicing
- Create invoices, payment plans, and track student payments automatically.
- Manage agent commissions with built-in reconciliation tools.
- Full integration with Xero and MYOB for accurate financial reporting.
- Online payments with Pin Payments or Stripe integration as well as Ezidebit.
Compliance & AVETMISS Reporting
- Collect and validate AVETMISS data directly from TEAMS.
- Generate compliance reports in one click.
- Built-in validations to help your staff avoid errors during data entry.
- Manage your agents from initial enquiry through to active status and contract management.
- List your Agents on your website directly from TEAMS.
Attendance & Academic Progress
- Set up class schedules, mark attendance, and monitor course progress in real time.
- Automated alerts for intervention thresholds and progression rules.
- Generate results, academic transcripts and certificates within minutes.
Communication & Workflow Tools
- Send bulk SMS, emails and letters from within TEAMS.
- Log all communication in student and agent records—nothing gets missed.
- Automate reminders, warnings, and follow-ups.
- Google and Microsoft Outlook Logins and Calendar integrations.
Offer Letters & Branded Templates
- Generate professional, fully branded offer letters and certificates.
- Use TEAMS to issue enrolment contracts and course documentation via secure webforms.
Portals That Empower Agents and Students
- Student Portal / LMS: Students can view timetables, attendance, fees, academic results and assessment submissions, and receive messages.
- Student App: Release 1 coming soon
- Agent Portal: Agents can submit applications, upload documents, view commission data, and track student progress.
- Agent App: Release 1 coming soon
Everything is accessible from one place—no separate logins, no third-party tools.
Custom Webforms & Integrations
- Pre-built and custom webforms to capture applications, enquiries, and student details.
- Forms link directly to the TEAMS database—no re-entry or imports required.
- Connect your college website to TEAMS for seamless lead-to-enrolment flow.
- Moodle and Canvas integrations
Unlimited Users. No Per-User Charges.
- Unlike other systems, TEAMS does not charge per user.
- Your admissions, academic, finance, compliance, marketing, and management staff can all work within one system—at no additional cost.
Custom Requests Included
Need a custom report? A unique workflow? TEAMS includes non-chargeable development for most requests—so your system evolves with your college, without the hidden fees.
Structured Setup & Long-Term Support
- Discovery: We map your processes and structure your system accordingly.
- Setup: Our team configures TEAMS, migrates your data, and validates it.
- Go Live: We train your team and provide post-go-live support to ensure confidence and success.
All this is delivered by our experienced offshore team who’ve worked with hundreds of Australian providers over the past 20+ years.
One Investment. No Ongoing Fees.
TEAMS is offered with a Lifetime Licence—a one-time payment for unlimited access. No monthly bills. No renewal surprises.